Creating Mailing Lists (New Outlook)

Create a Contact Group (Mailing List) in New Outlook

A Contact Group (sometimes called a mailing list) lets you email multiple people at once without having to add them individually every time. Follow the steps below to set one up in the New Outlook desktop application.

Step 1 – Open Outlook

• Launch the New Outlook application on your computer.

Step 2 – Go to People (Contacts)

• Click the People icon in the bottom-left corner of the Outlook window.
• This will switch Outlook to the Contacts view.

Step 3 – Create a New Contact Group

• Click New Contact Group from the toolbar at the top.
• A new window will open where you can define your group.

Step 4 – Name Your Group

• In the Name field, type a descriptive name for your mailing list (e.g., Grade 5 Teachers or Science Department).
• This is the name you’ll use later when addressing emails.

Step 5 – Add Members

• Click the Add Members button in the toolbar.
• Choose one of the following:
  • From Outlook Contacts – Select existing contacts you’ve saved.
  • From Address Book – Search your organization’s global address list.
  • New Email Contact – Manually enter a new person’s email address.
• Select the contacts you want to add, then click Add or OK.

Step 6 – Save and Close

• When you’re finished adding members, click Save & Close.
• Your new group will now appear in the Contacts list under the name you gave it.

Step 7 – Use Your Mailing List

• Compose a new email in Outlook.
• In the To field, start typing the name of your contact group.
• Outlook will suggest the group—select it to add all members automatically.

Troubleshooting

• Group not appearing? Make sure you created it in the People section, not just as a draft.
• Members missing? Edit the group, re-open Add Members, and confirm the missing contacts are included.
• Large groups: Some organizations limit the number of recipients in a single group. If you hit a limit, split your list into two groups.

Need Help?

If you have trouble creating or using a Contact Group, submit a Helpdesk ticket or email: support@reedsport.k12.or.us