Scheduling Conferences in Synergy

Parent-Teacher Conferences in TeacherVUE (Parent-Scheduled)

This guide shows teachers how to publish availability so families can choose a time in ParentVUE.

Step 1 — Open the Parent Conference Page

1. Log in to TeacherVUE.
2. From the top menu, click Home → Parent Conference.

You’ll see two tabs: Conferences (create/manage) and Meeting Times (view schedules).

Step 2 — Create a New Conference

1. Click New Conference.
2. The Set Up Your Conference wizard opens (6 steps).

Step 3 — Select the Schedule Type

Choose Parent Scheduled so families can book their own time slots in ParentVUE. Click Next.

Step 4 — Choose the Meeting Type

• In Person — on-campus meetings
• Virtual — add a link later
• Parents Choose — let families pick either option

Click Next.

Step 5 — Set the Conference Dates

1. On the calendar, select the dates for your conference window.
2. Under Scheduling Window, set when parents can start/stop signing up (e.g., open today; close the morning of conferences).

Click Next.

Step 6 — Add Staff

1. Your name appears automatically.
2. (Optional) Click Add Staff to include a co-teacher, counselor, or admin.
3. Check Add to All Meetings if they should attend every session.

Click Next.

Step 7 — Select Students

1. Choose Pick Students.
2. Click Select All to include your class, or select specific students.
3. Click Done, then Next.

Step 8 — Build the Schedule

1. Under All Days, set your daily Start / End times (e.g., 8:00 AM – 4:00 PM).
2. Set Duration (e.g., 15 minutes) and Passing (e.g., 5 minutes).
3. TeacherVUE generates the available time slots automatically.

Click Finish.

Step 9 — Review & Publish

• Your conference appears under the Conferences tab; verify details under Meeting Times.
• Parents can now book any open slot in ParentVUE → Conferences.
• To edit later, click the gear icon → Edit.
• To stop signups, change the Scheduling Window Close date.

Tip: If a slot is taken, it shows as reserved on your schedule automatically.