Accounts Payable 101

Accounts Payable – Getting Started

Accounts payable can feel overwhelming at first, but with some organization and the right tools, you’ll quickly become comfortable with the process. This guide will walk you through the basics and point you toward the resources you’ll need.

Step 1 – Access iVisions

Reedsport School District uses the iVisions suite for accounting tasks. You can access it here:

https://scesdorweb.tdr.tylerhosting.cloud/reedsportsd105orEIW/login.aspx

Step 2 – Understand the File Layout

All accounting files are organized on the SharePoint drive (accessible via File Explorer):

Within the top-level folder you’ll find:

• Templates & Common Documents – Frequently used resources.
• Year-Specific Folders – Each fiscal year includes:
  • Scanned & Attached: Store requisitions or invoices you’ve scanned/downloaded under the vendor’s name.
  • Payables: Keep copies of payables lists you’ve sent to ESD.

Step 3 – File Naming Convention

Always rename scanned or downloaded documents for easy tracking using this scheme:

Example: Invoice #12345 from company ABC, work at RCCS on April 1, 2023 → ABC_Invoice_12345_RCCS_4.1.23

Step 4 – Next Steps in the Process

Once you know how to log in to iVisions and where to store your files, follow these guides for specific processes:

• Epson Scan – Scanning a Document to your PC
• iVisions – Requisitions: Start to Finish
• iVisions – Invoices: Start to Finish
• Microsoft Excel – Working with the Payables Template

Summary

Start by logging into iVisions, organize your files in SharePoint with proper naming, and always maintain both digital and physical copies. From there, the linked guides will help you handle requisitions, invoices, and payables step by step.